Having the air conditioning unit act up in the middle of a hot day can really put a damper on your small business. Not only does it make for uncomfortable working conditions, but it also affects productivity levels as well. But before you start considering canceling the day, there are some steps you can take to fix the issue. This post will provide some tips on what to do when the AC gives out at your job.
Check the Thermostat Settings
One of the first things you should check when the AC unit stops working is the thermostat setting. Make sure it’s set to “cool” and not “off” or “heat”. You’d be surprised how often this is the culprit for a malfunctioning AC unit. Also, check that the temperature setting is lower than the current room temperature. If it is, the AC should kick in and start cooling the room.
To make sure your thermostat is running efficiently, it’s important to regularly clean and dust off the surface of the unit. This helps prevent dirt and particles from blocking the sensors and ensures that your AC runs at its best. You can also check for any loose wires or connections that may be causing an issue with the system. Additionally, try replacing the batteries if the thermostat is not responding as it should. These simple steps can help keep your AC running smoothly and efficiently no matter the time of year.
Check the Breakers
A tripped circuit breaker can shut your A/C down. The breaker is generally one of the largest breakers in the box, so it should be relatively easy to locate. If it has “tripped” it will be in the “half-off” position, also helping you to locate it. You will need to turn it all the way off and then back on. Wait a few minutes and see if the A/C comes back on. If it trips again, you have a fairly serious problem and need to call a professional.
Clean or Replace the Air Filter
A dirty or clogged air filter can restrict airflow, which affects the cooling capacity of the unit. The solution is to clean or replace the air filter regularly. Depending on the type of filter, this should usually be done monthly, or quarterly. Failure to do so can result in increased energy bills and reduced airflow, which can ultimately lead to system failure.
If you’re not sure what type of air filter your AC system requires, it’s important to do some research. Usually, all that is necessary is to locate the old one and get a matching one. But sometimes, locating it can be tricky if they are located inside a duct or closet.
Be sure to replace any filter with the same type or a compatible alternative; otherwise, it could impact the performance of your AC system. Also, don’t run the A/C without a filter the dust and debris will end up clogging the cooling fins and just make things much worse.
Check the Outdoor Unit
Most AC systems have outdoor units that house the compressor and other components. Sometimes debris such as leaves, branches, or dirt can get stuck in the unit, reducing airflow. Clear any obstructions and check if the condenser coils are dirty. Cleaning the coils can improve the effectiveness of your unit and keep it running efficiently.
To make sure an outdoor AC unit is free from obstructions, always check the area around the unit for any debris or objects that could be blocking airflow. Additionally, trim away any plants or trees that are too close to the unit as they can cause blockages. Be sure to clear away leaves and other debris that may have accumulated in and around the unit, as these can also interfere with airflow. Lastly, check that the cover is securely in place and not blocking any vents or fan openings.
Contact a Professional
If you’ve checked the thermostat, air filter, and outdoor unit and the AC system is still not working, it may be time to call a professional. Trying to fix the unit yourself can be dangerous and lead to additional problems or void the manufacturer’s warranty. A trained AC technician can perform a thorough inspection and identify the underlying problem. They’ll also recommend the best course of action to ensure your system is up and running as quickly as possible.
Generally, they are on call and will make an emergency visit for an extra fee. To avoid having to do that, you should have them perform regular maintenance so they can spot potential problems before they happen.
Typical A/C System Problems
According to Environmental Air Systems Inc, there are a few common problems that they encounter on a regular basis, they are:
- Refrigerant leaks: Do you have less-than-cool air pumping through your vents? If so, you might have a refrigerant leak or other challenges. Only a professional should handle this, so call for a proper diagnosis as soon as possible.
- Frozen coils: If you see ice on your A/C unit’s coils or lines, then you might have a dirty air filter (You can generally check this first), a dirty evaporator coil, low refrigerant, or a failing part.
- Short cycling: Does your A/C unit seem to turn on and off too frequently? You might have a thermostat or refrigerant issue. An experienced technician can quickly discover this problem with the proper diagnostic tools.
Try to Mitigate the Effects of the Outage
While waiting for an AC technician to arrive, there are several things you can do to keep the workspace bearable. Open windows and doors to increase airflow, use mobile fans to circulate air, and reduce the use of heat-producing equipment. Setting up a temporary cooling station with cold water and refreshing snacks can also help employees stay comfortable. If possible, spraying your roof with water can have a cooling evaporative effect.
When the temperatures reach an unbearable level and it’s not feasible to stay in a warm environment, it might be time to pack up for the day. If the air conditioner has been unresponsive despite attempts to fix it yourself or by hiring a professional, then it may be better for those affected to go home and come back when the temperatures have been normalized.
Even if the conditions are slightly bearable to stay, it’s important to consider those with medical conditions that may be affected by extreme heat and make sure everyone is safe. If the AC unit cannot be fixed quickly enough, then it might be wise to send employees home until the temperature has gone down and the unit has been repaired.
When the AC unit gives out at work, it’s important to take quick action to avoid any negative consequences. Start by checking the thermostat, air filter, and outdoor unit. If these fixes don’t work, it’s time to call a professional. In the meantime, you can take steps to mitigate the effects of the outage and keep employees comfortable. By following these tips, you can stay cool and keep your business running smoothly.
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